VMX Exhibitor Resources | Become a VMX Exhibitor

VMX: January 18-22, 2020 (Expo 19-22)
Orlando, Florida • Orange County Convention Center

How VMX Can Benefit You

As the largest veterinary event of the calendar year, VMX provides unparalleled opportunities for your company to gain exposure to nearly 17,000 veterinary professionals. Bring your brand to the forefront of your customers through countless sponsorship channel options to robust booth packages, VMX has tons to offer to your company to help you receive the best possible exposure for your products and/or services.

View the VMX Exhibitor Guide

Exhibitor Deadlines
June 3, 2019	– Freeman Exhibitor Kit Available – Hotel housing opens
September 15, 2019	Badge personnel ordering process opens
October 1, 2019	Full booth payment due Note: Exhibitors approved after 10/1 are required to pay 100% upon application
November 1, 2019	Last day to cancel a booth with 50% refund. No refund after this date. Note: The 50% initial deposit is non-refundable.
November 15, 2019	Company logo, description* and product category keywords due for Official Program Guide Note: Company description will be included in the VMX App but not in the printed Program Guide.
November 26, 2019	Last day to submit final rooming list to ConferenceDirect to avoid attrition for those with sub-block of 15 rooms or more
December 3, 2019	– Certificate of Insurance due (upload to Exhibitor Service Center only) – Exhibitor Appointed Contractor (EAC) notification due – Request for Live Animals at booth due – Neill P. Overman Nominations due – Pre-registration Mailing List available, if purchased
December 5, 2019	Early pricing deadline for Aventri Lead Retrieval Device Note: Use show code VMX20. Lead retrieval device NOT included in booth package, must be purchased separately.
December 26, 2019	Advanced freight/shipping accepted at Freeman Warehouse until January 8, 2020. Materials received after January 10, 2019, will be received at the warehouse with an additional after deadline charge.
December 27, 2019	Freeman discount pricing ends (11:59 PM EST)
January 11, 2020	Last day to make any room changes directly with ConferenceDirect (sub-blocks ONLY)
January 16, 2020	Early booth set-up for TOP 20 ONLY (8:00 AM – 5:00 PM)
January 17, 2020	– Badge pickup at the Exhibitor Registration Desk open from 1:00 – 8:00 PM (South Concourse, Hall B) – Exhibitor move-in (8:00 AM – 5:00 PM)
January 18, 2020	Exhibitor move-in (8:00 AM – 5:00 PM)
January 19, 2020	Expo Hall opens at 9:00 AM Note: All booths MUST be show-ready by 9:00 AM

View Booth Pricing

Exhibitor Deadlines

Category	Standard Pricing (1/1/19 – 10/31/19)	Late Term Pricing (11/1/19 – Onsite)
Standard 10×10 (In-line): Zone A	$40.75/SF	$41.75/SF
Standard 10×10 (In-line): Zone B	$39.75/SF	$40.75/SF
Standard 10×10 (In-line): Zone C	$38.75/SF	$39.75/SF
Premium (Island): Zone A	$53.75/SF	$53.75/SF
Premium (Island): Zone B	$52.75/SF	$52.75/SF
Premium (Island): Zone C	$52.00/SF	$52.00/SF
Island/Corner Pricing	$425/Corner	$425/Corner
Not-for-Profit	$625/10×10 Booth	$625/10×10 Booth

Commercial Booth Packages Include

Four (4) allotted badges per 10×10 (or 100 SF) with an additional three (3) allotted badges given per additional 100 SF.
One (1) 44”x7” identification sign with company name and booth number.
An 8’ high back drape and 3’ high side drapes.
Lunch for each day of the Expo(Sunday – Wednesday).
Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
Listing within the onsite VMX Official Program Guide (if booth is reserved before December), on NAVC.com and in the VMX Mobile App.
24-hour Expo Hall perimeter security during exhibit days.
Opportunity for increased visibility through sponsorships, advertising and marketing.
Access to entertainment.

Please note: Commercial booths are required to provide their own carpet, which can be ordered through the Freeman Exhibitor Service Kit.

Startup Circle & Noncommercial Booth Packages Include

One skirted 2’x’6 table with a name banner, two chairs, carpet and a waste basket but no electrical.
An 8’ high back drape and 3’ high side drapes.
Lunch for each day of the Expo(Sunday – Wednesday).
Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
Listing within the onsite VMX Official Program Guide (if booth is reserved before December), on NAVC.com and in the VMX Mobile App.
24-hour Expo Hall perimeter security during exhibit days.
Opportunity for increased visibility through sponsorships, advertising and marketing.
Access to entertainment.

Become an Exhibitor

VMX Startup Circle Application

NEW: VMX 2020 Badge Policy | View Policy

Freeman Exhibitor Service Kit

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Success & ROI Center

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Rules and Regulations

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Exhibitor Service Center

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