VMX Exhibitor Resources | Become a VMX Exhibitor

VMX: January 16-20 (Expo 17-20)
Orlando, Florida • Orange County Convention Center

How VMX Can Benefit You

As the largest veterinary event of the calendar year, VMX provides unparalleled opportunities for your company to gain exposure to nearly 17,000 veterinary professionals. Bring your brand to the forefront of your customers through countless sponsorship channel options to robust booth packages, VMX has tons to offer to your company to help you receive the best possible exposure for your products and/or services.

VMX Exhibitor Guide – Coming soon!

Exhibitor Deadlines
April 1, 2020	Booth reservations opens to new Exhibitors
May 15, 2020	Send email reminding exhibitors of booth payment in full for 2 priority points on May 31
May 31, 2020	Pay booth rental in full and receive 2 points
June 3, 2020	– Freeman Exhibitor Kit Available at NAVC.com/Expo – Hotel housing opens
September 17, 2020	Badge personnel ordering process opens
October 1, 2020	Full booth payment due Note: Exhibitors approved after 10/1 are required to pay 100% upon application
October 15, 2020	Release of Industry Partner Power Ranking for 2022 Booth Selection
November 1, 2020	Last day to cancel a booth with 50% refund. No refund after this date* *Note: The 50% initial deposit is non-refundable
November 26, 2020	Last day to submit final rooming list to ConferenceDirect to avoid attrition for those with sub-block of 15 rooms or more
December 3, 2020	– Certificate of Insurance due (upload to Exhibitor Service Center only) – Exhibitor Appointed Contractor (EAC) notification due – Request for Live Animals at booth due – Neill P. Overman Nominations due – Pre-registration Mailing List available, if purchased
December 26, 2020	Advanced freight/shipping accepted at Freeman Warehouse until January 8, 2020 2021. Materials received after January 10, 2020 2021, will be received at the warehouse with an additional after deadline charge.
TBD	Freeman discount price deadline (11:59 PM)
Thursday, January 14, 2021	Freeman warehouse freight move-in Top 20 exhibitor move-in (8:00 AM – 5:00 PM)
Friday, January 15, 2021	Exhibitor move-in (8:00 AM – 5:00 PM) Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM) Registration Desk Hours (1:00 PM – 8:00 PM)
Saturday, January 16, 2021	Exhibitor move-in/set-up (8:00 AM – 5:00 PM) Freeman Exhibitor Service Center Hours (8:00 AM-5:00 PM) Exhibitor Registration Desk hours (6:30 AM – 7:00 PM)
Sunday, January 17, 2021	Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM) Exhibitor Registration Desk Hours (7:00 AM – 7:00 PM) Expo Hall Hours 9:00 AM – 5:00 PM
Monday, January 18, 2021	Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM) Exhibitor Registration Desk Hours (7:00 AM – 7:00 PM) Expo Hall Hours 9:00 AM – 5:00 PM
Tuesday, January 19, 2021	Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM) Exhibitor Registration Desk Hours (7:00 AM – 7:00 PM) Expo Hall Hours 9:00 AM – 5:00 PM
Wednesday, January 20, 2021	Freeman Exhibitor Service Center Hours (8:00 AM – 10:00 PM) Exhibitor Registration Desk Hours (7:00 AM – 5:00 PM) Expo Hall Hours 10:00 AM – 2:00 PM Please check hours if it’s going to be 9:00 AM – 2:00 PM
Thursday, January 21, 2021	All booths must be dismantled by NOON Freeman Exhibitor Service Center Hours (8:00 AM – 12:00 PM)

This schedule is subject to change. Any questions, please contact [email protected].

View Booth Pricing

Exhibitor Deadlines

Category	Pricing from 1/1/20 – 11/1/20	Pricing (11/1/19 – Onsite)
Standard 10×10 (In-line): Zone A	$43.95/SF	$45/SF
Standard 10×10 (In-line): Zone B	$42.95/SF	$44/SF
Standard 10×10 (In-line): Zone C	$40.95/SF	$42/SF
Premium (Island): Zone A	$55/SF	$55/SF
Premium (Island): Zone B	$54/SF	$54/SF
Premium (Island): Zone C	$53/SF	$53/SF
Additional Charge per Corner	$450	$450
Not For Profit (10×10)	$795	$795
Other: Startup Circle	$1,795	$1,795

Commercial Booth Packages Include

Four (4) allotted badges per 10×10 (or 100 SF) with an additional three (3) allotted badges given per additional 100 SF.
One (1) 44”x7” identification sign with company name and booth number.
An 8’ high back drape and 3’ high side drapes.
Four (4) lunch vouchers for every 10×10 booth, with an additional three (3) vouchers for every additional 100 sq. ft. (Sunday-Wednesday lunch)
Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
Listing within the onsite VMX Official Program Guide (if booth is reserved before December), on NAVC.com and in the VMX Mobile App.
24-hour Expo Hall perimeter security during exhibit days.
Opportunity for increased visibility through sponsorships, advertising and marketing.
Access to entertainment.

Please note: Commercial booths are required to provide their own carpet, which can be ordered through the Freeman Exhibitor Service Kit.

Startup Circle & Noncommercial Booth Packages Include

One skirted 2’x’6 table with a name banner, two chairs, carpet and a waste basket but no electrical.
An 8’ high back drape and 3’ high side drapes.
Two (2) lunch vouchers for every 10×10 booth, with an additional one (1) voucher for every additional 100 sq. ft. (Sunday-Wednesday lunch)
Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
Listing within the onsite VMX Official Program Guide (if booth is reserved before December), on NAVC.com and in the VMX Mobile App.
24-hour Expo Hall perimeter security during exhibit days.
Opportunity for increased visibility through sponsorships, advertising and marketing.
Access to entertainment.

Booth Purchase Form – Coming Soon

VMX Startup Circle Application

VMX 2021 Badge Policy – Coming Soon

Freeman Exhibitor Service Kit

Coming Soon

Success & ROI Center

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Rules and Regulations

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Exhibitor Service Center

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