VMX: January 18-22, 2020 (Expo 19-22)
Orlando, Florida • Orange County Convention Center

How VMX Can Benefit You

As the largest veterinary event of the calendar year, VMX provides unparalleled opportunities for your company to gain exposure to nearly 17,000 veterinary professionals. Bring your brand to the forefront of your customers through countless sponsorship channel options to robust booth packages, VMX has tons to offer to your company to help you receive the best possible exposure for your products and/or services.

Exhibitor Deadlines
June 3, 2019 Freeman Exhibitor Kit Available
– Hotel housing opens
September 15, 2019 Badge personnel ordering process opens
October 1, 2019 Full booth payment due
Note: Exhibitors approved after 10/1 are required to pay 100% upon application
November 1, 2019 Last day to cancel a booth with 50% refund. No refund after this date.
Note: The 50% initial deposit is non-refundable.
November 15, 2019 Company logo, description* and product category keywords due for Official Program Guide
Note: Company description will be included in the VMX App but not in the printed Program Guide.
November 26, 2019 Last day to submit final rooming list to ConferenceDirect to avoid attrition for those with sub-block of 15 rooms or more
December 3, 2019 – Certificate of Insurance due (upload to Exhibitor Service Center only)
– Exhibitor Appointed Contractor (EAC) notification due
Request for Live Animals at booth due
Neill P. Overman Nominations due
– Pre-registration Mailing List available, if purchased
December 5, 2019 Early pricing deadline for Aventri Lead Retrieval Device
Note: Use show code VMX20. Lead retrieval device NOT included in booth package, must be purchased separately.
December 26, 2019 Advanced freight/shipping accepted at Freeman Warehouse until January 8, 2020. Materials received after January 10, 2019, will be received at the warehouse with an additional after deadline charge.
December 27, 2019 Freeman discount pricing ends (11:59 PM EST)
January 11, 2020 Last day to make any room changes directly with ConferenceDirect (sub-blocks ONLY)
January 16, 2020 Early booth set-up for TOP 20 ONLY (8:00 AM – 5:00 PM)
January 17, 2020 – Badge pickup at the Exhibitor Registration Desk open from
1:00 – 8:00 PM (South Concourse, Hall B)
– Exhibitor move-in (8:00 AM – 5:00 PM)
January 18, 2020 Exhibitor move-in (8:00 AM – 5:00 PM)
January 19, 2020 Expo Hall opens at 9:00 AM
Note: All booths MUST be show-ready by 9:00 AM
View Booth Pricing

Exhibitor Deadlines

Category Pricing

(11/1/19 – Onsite)
Standard 10×10 (In-line): Zone A $41.75/SF
Standard 10×10 (In-line): Zone B $40.75/SF
Standard 10×10 (In-line): Zone C $39.75/SF
Premium (Island): Zone A $53.75/SF
Premium (Island): Zone B $52.75/SF
Premium (Island): Zone C $52.00/SF
Island/Corner Pricing $425/Corner
Not-for-Profit $625/10×10 Booth
Commercial Booth Packages Include
  • Four (4) allotted badges per 10×10 (or 100 SF) with an additional three (3) allotted badges given per additional 100 SF.
  • One (1) 44”x7” identification sign with company name and booth number.
  • An 8’ high back drape and 3’ high side drapes.
  • Lunch for each day of the Expo(Sunday – Wednesday).
  • Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
  • Listing within the onsite VMX Official Program Guide (if booth is reserved before December), on NAVC.com and in the VMX Mobile App.
  • 24-hour Expo Hall perimeter security during exhibit days.
  • Opportunity for increased visibility through sponsorships, advertising and marketing.
  • Access to entertainment.

Please note: Commercial booths are required to provide their own carpet, which can be ordered through the Freeman Exhibitor Service Kit.

Startup Circle & Noncommercial Booth Packages Include
  • One skirted 2’x’6 table with a name banner, two chairs, carpet and a waste basket but no electrical.
  • An 8’ high back drape and 3’ high side drapes.
  • Lunch for each day of the Expo(Sunday – Wednesday).
  • Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
  • Listing within the onsite VMX Official Program Guide (if booth is reserved before December), on NAVC.com and in the VMX Mobile App.
  • 24-hour Expo Hall perimeter security during exhibit days.
  • Opportunity for increased visibility through sponsorships, advertising and marketing.
  • Access to entertainment.

NEW: VMX 2020 Badge Policy | View Policy

Freeman Exhibitor Service Kit
Success & ROI Center
Rules and Regulations
Exhibitor Service Center
Reserve Your Hotel Today
VMX 2020 Exhibitor List
Exhibitor Appointed Contractor (EAC)

Ready to Go Virtual?

Get involved with the innovative VMX Virtual platform, where you can connect with your audience and potential buyers on a year-round basis.


Exhibitor Contacts

NOTE: Refer to the Freeman Exhibitor Service Kit, available online after June 1, 2019, for electrical, internet and other booth services contacts.

Questions about Exhibiting & Your Space
Mara Sacasas
Exhibit Sales Manager
[email protected] 
+1.352.244.3730
General Exhibitor Help Questions
Emily Hodgson
Expo Operations & Relations Manager
[email protected]
+1.352.244.3704
Interested in Sponsoring?
Contact the NAVC sales team to learn how you can showcase your brand across multiple outlets!
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