VMX: January 16-20 (Expo 17-20)
Orlando, Florida • Orange County Convention Center

How VMX Can Benefit You

As the largest veterinary event of the calendar year, VMX provides unparalleled opportunities for your company to gain exposure to nearly 17,000 veterinary professionals. Bring your brand to the forefront of your customers through countless sponsorship channel options to robust booth packages, VMX has tons to offer to your company to help you receive the best possible exposure for your products and/or services.

VMX Exhibitor Guide – Coming soon!

Exhibitor Deadlines
April 1, 2020 Booth reservations opens to new Exhibitors
May 15, 2020 Send email reminding exhibitors of booth payment in full for 2 priority points on May 31
May 31, 2020 Pay booth rental in full and receive 2 points
June 3, 2020 – Freeman Exhibitor Kit Available at NAVC.com/Expo
– Hotel housing opens
September 17, 2020 Badge personnel ordering process opens
October 1, 2020 Full booth payment due
Note: Exhibitors approved after 10/1 are required to pay 100% upon application
October 15, 2020 Release of Industry Partner Power Ranking for 2022 Booth Selection
November 1, 2020 Last day to cancel a booth with 50% refund. No refund after this date*
*Note: The 50% initial deposit is non-refundable
November 26, 2020 Last day to submit final rooming list to ConferenceDirect to avoid attrition for those with sub-block of 15 rooms or more
December 3, 2020 – Certificate of Insurance due (upload to Exhibitor Service Center only)
– Exhibitor Appointed Contractor (EAC) notification due
– Request for Live Animals at booth due
– Neill P. Overman Nominations due
– Pre-registration Mailing List available, if purchased
December 26, 2020 Advanced freight/shipping accepted at Freeman Warehouse until January 8, 2020 2021. Materials received after January 10, 2020 2021, will be received at the warehouse with an additional after deadline charge.
TBD Freeman discount price deadline (11:59 PM)
Thursday,
January 14, 2021
Freeman warehouse freight move-in
Top 20 exhibitor move-in (8:00 AM – 5:00 PM)
Friday,
January 15, 2021
Exhibitor move-in (8:00 AM – 5:00 PM)
Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM)
Registration Desk Hours
(1:00 PM – 8:00 PM)
Saturday,
January 16, 2021
Exhibitor move-in/set-up (8:00 AM – 5:00 PM)
Freeman Exhibitor Service Center Hours (8:00 AM-5:00 PM)
Exhibitor Registration Desk hours
(6:30 AM – 7:00 PM)
Sunday,
January 17, 2021
Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM)
Exhibitor Registration Desk Hours
(7:00 AM – 7:00 PM)
Expo Hall Hours
9:00 AM – 5:00 PM
Monday, January 18, 2021 Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM)
Exhibitor Registration Desk Hours
(7:00 AM – 7:00 PM)
Expo Hall Hours
9:00 AM – 5:00 PM
Tuesday, January 19, 2021 Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM)
Exhibitor Registration Desk Hours
(7:00 AM – 7:00 PM)
Expo Hall Hours
9:00 AM – 5:00 PM
Wednesday, January 20, 2021 Freeman Exhibitor Service Center Hours (8:00 AM – 10:00 PM)
Exhibitor Registration Desk Hours
(7:00 AM – 5:00 PM)
Expo Hall Hours
10:00 AM – 2:00 PM Please check hours if it’s going to be 9:00 AM – 2:00 PM
Thursday, January 21, 2021 All booths must be dismantled by NOON
Freeman Exhibitor Service Center Hours (8:00 AM – 12:00 PM)

 

This schedule is subject to change. Any questions, please contact [email protected].

View Booth Pricing

Exhibitor Deadlines

Category Pricing from

1/1/20 – 11/1/20
Pricing

(11/1/19 – Onsite)
Standard 10×10 (In-line): Zone A $43.95/SF $45/SF
Standard 10×10 (In-line): Zone B $42.95/SF $44/SF
Standard 10×10 (In-line): Zone C $40.95/SF $42/SF
Premium (Island): Zone A $55/SF $55/SF
Premium (Island): Zone B $54/SF $54/SF
Premium (Island): Zone C $53/SF $53/SF
Additional Charge per Corner $450 $450
Not For Profit (10×10) $795 $795
Other: Startup Circle $1,795 $1,795
Commercial Booth Packages Include
  • Four (4) allotted badges per 10×10 (or 100 SF) with an additional three (3) allotted badges given per additional 100 SF.
  • One (1) 44”x7” identification sign with company name and booth number.
  • An 8’ high back drape and 3’ high side drapes.
  • Four (4) lunch vouchers for every 10×10 booth, with an additional three (3) vouchers for every additional 100 sq. ft. (Sunday-Wednesday lunch)
  • Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
  • Listing within the onsite VMX Official Program Guide (if booth is reserved before December), on NAVC.com and in the VMX Mobile App.
  • 24-hour Expo Hall perimeter security during exhibit days.
  • Opportunity for increased visibility through sponsorships, advertising and marketing.
  • Access to entertainment.

Please note: Commercial booths are required to provide their own carpet, which can be ordered through the Freeman Exhibitor Service Kit.

Startup Circle & Noncommercial Booth Packages Include
  • One skirted 2’x’6 table with a name banner, two chairs, carpet and a waste basket but no electrical.
  • An 8’ high back drape and 3’ high side drapes.
  • Two (2) lunch vouchers for every 10×10 booth, with an additional one (1) voucher for every additional 100 sq. ft. (Sunday-Wednesday lunch)
  • Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
  • Listing within the onsite VMX Official Program Guide (if booth is reserved before December), on NAVC.com and in the VMX Mobile App.
  • 24-hour Expo Hall perimeter security during exhibit days.
  • Opportunity for increased visibility through sponsorships, advertising and marketing.
  • Access to entertainment.

Booth Purchase Form – Coming Soon

VMX 2021 Badge Policy – Coming Soon

Freeman Exhibitor Service Kit
Coming Soon
Success & ROI Center
Rules and Regulations
Exhibitor Service Center
Reserve Your Hotel Today
Coming Soon
VMX 2021 Exhibitor List
Coming Soon
Exhibitor Appointed Contractor (EAC)

Ready to Go Virtual?

Get involved with the innovative VMX Virtual platform, where you can connect with your audience and potential buyers on a year-round basis.


Exhibitor Contacts

NOTE: Refer to the Freeman Exhibitor Service Kit, available online after June 1, 2019, for electrical, internet and other booth services contacts.

Questions about Exhibiting & Your Space
Mara Sacasas
Exhibit Sales Manager
[email protected] 
+1.352.244.3730
General Exhibitor Help Questions
Emily Hodgson
Expo Operations & Relations Manager
[email protected]
+1.352.244.3704
Interested in Sponsoring?
Contact the NAVC sales team to learn how you can showcase your brand across multiple outlets!
DMCA.com Protection Status
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>Pitcairn</option><option value='Poland' >Poland</option><option value='Portugal' >Portugal</option><option value='Puerto Rico' >Puerto Rico</option><option value='Qatar' >Qatar</option><option value='Réunion' >Réunion</option><option value='Romania' >Romania</option><option value='Russia' >Russia</option><option value='Rwanda' >Rwanda</option><option value='Saint Barthélemy' >Saint Barthélemy</option><option value='Saint Helena' >Saint Helena</option><option value='Saint Kitts and Nevis' >Saint Kitts and Nevis</option><option value='Saint Lucia' >Saint Lucia</option><option value='Saint Martin' >Saint Martin</option><option value='Saint Pierre and Miquelon' >Saint Pierre and Miquelon</option><option value='Saint Vincent and the Grenadines' >Saint Vincent and the Grenadines</option><option value='Samoa' >Samoa</option><option value='San Marino' >San Marino</option><option value='Sao Tome and Principe' >Sao Tome and Principe</option><option value='Saudi Arabia' >Saudi Arabia</option><option value='Senegal' >Senegal</option><option value='Serbia' >Serbia</option><option value='Seychelles' >Seychelles</option><option value='Sierra Leone' >Sierra Leone</option><option value='Singapore' >Singapore</option><option value='Sint Maarten' >Sint Maarten</option><option value='Slovakia' >Slovakia</option><option value='Slovenia' >Slovenia</option><option value='Solomon Islands' >Solomon Islands</option><option value='Somalia' >Somalia</option><option value='South Africa' >South Africa</option><option value='South Georgia' >South Georgia</option><option value='South Korea' >South Korea</option><option value='South Sudan' >South Sudan</option><option value='Spain' >Spain</option><option value='Sri Lanka' >Sri Lanka</option><option value='Sudan' >Sudan</option><option value='Suriname' >Suriname</option><option value='Svalbard and Jan Mayen Islands' >Svalbard and Jan Mayen Islands</option><option value='Sweden' >Sweden</option><option value='Switzerland' 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