VMX: January 18-22, 2020 (Expo 19-22)
Orlando, Florida • Orange County Convention Center
How VMX Can Benefit You
As the largest veterinary event of the calendar year, VMX provides unparalleled opportunities for your company to gain exposure to nearly 17,000 veterinary professionals. Bring your brand to the forefront of your customers through countless sponsorship channel options to robust booth packages, VMX has tons to offer to your company to help you receive the best possible exposure for your products and/or services.
Exhibitor Deadlines | |
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June 3, 2019 | – Freeman Exhibitor Kit Available – Hotel housing opens |
September 15, 2019 | Badge personnel ordering process opens |
October 1, 2019 | Full booth payment due Note: Exhibitors approved after 10/1 are required to pay 100% upon application |
November 1, 2019 | Last day to cancel a booth with 50% refund. No refund after this date. Note: The 50% initial deposit is non-refundable. |
November 15, 2019 | Company logo, description* and product category keywords due for Official Program Guide Note: Company description will be included in the VMX App but not in the printed Program Guide. |
November 26, 2019 | Last day to submit final rooming list to ConferenceDirect to avoid attrition for those with sub-block of 15 rooms or more |
December 3, 2019 | – Certificate of Insurance due (upload to Exhibitor Service Center only) – Exhibitor Appointed Contractor (EAC) notification due – Request for Live Animals at booth due – Neill P. Overman Nominations due – Pre-registration Mailing List available, if purchased |
December 5, 2019 | Early pricing deadline for Aventri Lead Retrieval Device Note: Use show code VMX20. Lead retrieval device NOT included in booth package, must be purchased separately. |
December 26, 2019 | Advanced freight/shipping accepted at Freeman Warehouse until January 8, 2020. Materials received after January 10, 2019, will be received at the warehouse with an additional after deadline charge. |
December 27, 2019 | Freeman discount pricing ends (11:59 PM EST) |
January 11, 2020 | Last day to make any room changes directly with ConferenceDirect (sub-blocks ONLY) |
January 16, 2020 | Early booth set-up for TOP 20 ONLY (8:00 AM – 5:00 PM) |
January 17, 2020 | – Badge pickup at the Exhibitor Registration Desk open from 1:00 – 8:00 PM (South Concourse, Hall B) – Exhibitor move-in (8:00 AM – 5:00 PM) |
January 18, 2020 | Exhibitor move-in (8:00 AM – 5:00 PM) |
January 19, 2020 | Expo Hall opens at 9:00 AM Note: All booths MUST be show-ready by 9:00 AM |
Get involved with the innovative VMX Virtual platform, where you can connect with your audience and potential buyers on a year-round basis.
Exhibitor Contacts
NOTE: Refer to the Freeman Exhibitor Service Kit, available online after June 1, 2019, for electrical, internet and other booth services contacts.