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How VMX Can Benefit You

NAVC’s flagship veterinary educational event – VMX 2020, attracted over 18,000 attendees, composed of more than 10,000 veterinary professionals. That’s over 10,000 opportunities for qualified prospects to walk by your booth, engage with your products, use your RealDeals coupon and invest in your services.

You can now also supplement your VMX booth through VMX Virtual, where you can promote on a year-round basis. To learn more, email us at [email protected].

  • Exhibitor Deadlines

    December 2019 Booth assignments for Top 20 Industry Partners
    January 30, 2020 Booth selection appointments will be sent out to past exhibitors
    February 4, 2020 VMX 2021 space draw begins (Top 25+ IPs)
    April 1, 2020 Booth reservations opens to new Exhibitors
    September 1, 2020 Badge personnel ordering process opens
    December 1, 2020 Freeman Exhibitor Kit Available at NAVC.com/Expo
    December 14-16, 2020 VMX 2022 Booth Selection (Top 25 IPs Only)
    December 21, 2020 Housing Opens (All Exhibitors/Attendees)

    Note:  Sub-block will be sent to Top 20 Industry Partners on 12/16/2020

    January 15, 2021 Startup Circle applications opens
    February 1, 2021 Full booth payment due

    Note: Exhibitors approved after 3/15 (revised date) are required to pay 100% upon application

    March 15, 2021 Last day to cancel a booth with 50% refund if paid in full. No refund after this date.
    March 15, 2021 Startup Circle recipients will be announced
    April 13, 2021 Last day to submit final rooming list to ConferenceDirect to avoid attrition for those with sub-block of 15 rooms or more.  Exhibitor attrition goes into effect on Wednesday, April 14, 2021.
    April 15, 2021 NEW:  VMX 2021 Exhibitor Updates will be released

    (including badge policy/restrictions, meals, and guidelines regarding COVID-19 social distancing and other safety measures)

    May 1, 2021 1. Certificate of Insurance due (upload to Exhibitor Service Center only) https://register.navc.com/conference/2021/exhibitor_insurance.cfm

     

    2. Exhibitor Appointed Contractor (EAC) notification due

    3. Request for Live Animals at booth due

    4. Neill P. Overman Nominations due

    5. Pre-registration Mailing List available, if purchased

    May 4, 2021 Advanced freight/shipping accepted at Freeman Warehouse until May 27, 2021.  Materials received after May 27, 2021 will be received at the warehouse with an additional after deadline charge.
    May 13, 2021 Freeman discount price deadline (11:59 PM EST)
    May 16, 2021 NEW:  All badge orders received until this date will be mailed to Booth Manager on record. After this date they will be printed onsite.
    May 24, 2021 Last day to make name/date changes directly with the hotel based on availability for companies with sub-blocks; attrition clause still applies
    Thursday,June 3, 2021 Freeman warehouse freight move-in

    Top 20 exhibitor move-in (8:00 AM – 5:00 PM)

    Friday, June 4, 2021 Exhibitor move-in (8:00 AM – 5:00 PM)

    Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM)

    Registration Desk Hours

    (1:00 PM – 8:00 PM)

    Saturday, June 5, 2021 Exhibitor move-in/set-up (8:00 AM – 5:00 PM)

    Freeman Exhibitor Service Center Hours (8:00 AM-5:00 PM)

    Exhibitor Registration Desk hours

    (6:30 AM – 7:00 PM)

    Sunday, June 6, 2021 Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM)

    Exhibitor Registration Desk Hours

    (7:00 AM – 7:00 PM)

    Expo Hall Hours

    9:00 AM – 5:30 PM

    Monday, June 7, 2021 Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM)

    Exhibitor Registration Desk Hours

    (7:00 AM – 7:00 PM)

    Expo Hall Hours

    9:00 AM – 5:30 PM

    Tuesday, June 8, 2021 Freeman Exhibitor Service Center Hours (8:00 AM – 5:00 PM)

    Exhibitor Registration Desk Hours

    (7:00 AM – 7:00 PM)

    Expo Hall Hours

    9:00 AM – 5:30 PM

    Wednesday, June 9, 2021 Freeman Exhibitor Service Center Hours (8:00 AM – 10:00 PM)

    Exhibitor Registration Desk Hours

    (7:00 AM – 3:00 PM)

    Expo Hall Hours

    9:00 AM – 2:00 PM 

    Thursday, June 10, 2021 All booths must be dismantled by NOON

    Freeman Exhibitor Service Center Hours (8:00 AM – 12:00 PM)

    October 15, 2021 Release of Industry Partner Power Ranking for 2023 Booth Selection

    This schedule is subject to change.  Any questions, please contact [email protected].

  • Booth Pricing

    CATEGORY PRICING FROM

    1/1/20 – 4/1/21
    PRICING

    4/2/21 – ONSITE
    Standard 10×10 (In-line): Zone A $43.95/SF $45/SF
    Standard 10×10 (In-line): Zone B $42.95/SF $44/SF
    Standard 10×10 (In-line): Zone C $40.95/SF $42/SF
    Premium (Island): Zone A $55/SF $55/SF
    Premium (Island): Zone B $54/SF $54/SF
    Premium (Island): Zone C $53/SF $53/SF
    Additional Charge per Corner $450 $450
    Not For Profit (10×10) $795 $795
    Other: Startup Circle $1,795 $1,795
  • Commercial Booth Packages Include

    • Four (4) allotted badges per 10×10 (or 100 SF) with an additional three (3) allotted badges given per additional 100 SF.
    • One (1) 44”x7” identification sign with company name and booth number.
    • An 8’ high back drape and 3’ high side drapes.
    • Four (4) lunch vouchers for every 10×10 booth, with an additional three (3) vouchers for every additional 100 sq. ft. (Sunday-Wednesday lunch)
    • Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
    • Listing in the VMX Mobile App.
    • 24-hour Expo Hall perimeter security during exhibit days.
    • Opportunity for increased visibility through sponsorships, advertising and marketing.
    • Access to entertainment.

    Please note: Commercial booths are required to provide their own carpet, which can be ordered through the Freeman Exhibitor Service Kit.

  • Startup Circle & Noncommercial Booth Packages Include

    • One skirted 2’x’6 table with a name banner, two chairs, carpet and a waste basket but no electrical.
    • An 8’ high back drape and 3’ high side drapes.
    • Two (2) lunch vouchers for every 10×10 booth, with an additional one (1) voucher for every additional 100 sq. ft. (Sunday-Wednesday lunch)
    • Access to the Exhibitor Lounges with a continental breakfast from 8:00 – 9:00 AM and afternoon refreshments from 2:30 – 3:30 PM.
    • Listing within the onsite VMX Official Program Guide (if booth is reserved before December), on NAVC.com and in the VMX Mobile App.
    • 24-hour Expo Hall perimeter security during exhibit days.
    • Opportunity for increased visibility through sponsorships, advertising and marketing.
    • Access to entertainment.

    Learn More About the Startup Circle

Freeman Exhibitor Service Kit

View Service Kit »

Success & ROI Center

Learn More »

Rules and Regulations

Read rules »

Exhibitor Service Center

Login Now »

Housing Open Now

Book Hotel »

VMX 2021 Exhibitor List

View Now »

Exhibitor Appointed Contractor (EAC)

Complete Form »

Exhibitor Badge Policy

View Policy »

Purchase Exhibitor Liability Insurance

Purchase Insurance »

Complete Certificate of Insurance Form

Download Form »

Neill P. Overman Award

Apply Now »

Book A Meeting Room

Book Now »

Lead Retrieval

Order Form »

Application for Live Animals in the Expo Hall

Complete Application »

Ready to Go Virtual?

Get involved with the innovative VMX Virtual platform, where you can connect with your audience and potential buyers on a year-round basis.

Exhibit at VMX Virtual

Exhibitor Contacts

For general inquiries, please email [email protected].

Questions about Exhibiting & Your Space

Mara Sacasas
[email protected]
+1-352-244-3730

Questions about VMX Virtual Expo

Sean O’Neill
[email protected]
+1-352-244-3702