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Exhibit at the NAVC Institute

May 19-24, 2019 | Orlando, FL

Consider the many benefits of exhibiting at the NAVC Institute:

  • You’ll reach an audience that’s committed to excellence
  • You can connect personally with veterinary professionals in a smaller, intimate setting
  • Your company’s products and services will be seen repeatedly over multiple days
  • You’re in the spotlight with less competition in this smaller venue

It’s a unique chance to showcase your products and services among the industry’s leading healthcare practitioners and enjoy several days of one-on-one discussions with potential buyers.

Become an Exhibitor Now

Freeman Service Kit

View Rules & Regulations

Reserve Your Hotel

Attendee Quality Lead Potential:

  • 80% have been in practice for 6 years or longer
  • 86% make or have decision recommendation power for
    practice purchases
  • 100% of attendees spent some amount of time with exhibitors
  • 75% of attendees specialize in small-animal care
  • 97% would enroll in another NAVC Institute course

 

Booth Pricing & Terms

Includes 2’ x 6’ booth, (piped and draped with company name), two badges and meals.

  • Booth Space Fee: $1,600
  • Hands-on Workshop Sponsor Fee – Presidential Honor Sponsor: $695.00 ($905 discount)
  • Hands-on Workshop Sponsor Fee – High Honors Sponsor: $800.00 ($800 discount)
  • Hands-on Workshop Sponsor Fee – Honor Roll Sponsor: $995 ($605 discount)
  • Core Course Sponsor Booth: Complimentary
  • Course Supporter Booth: $645.00 ($955 discount)
  • Additional Name Badges: $100 per day, per badge. Includes meals for that day in the Institute Lounge (excludes Wednesday and Friday Dinner)
Become an Exhibitor

Cancellation Terms
All cancellation and booth reduction requests must be submitted in writing to:
Manolita Moore
NAVC Institute
622 E. Washington Street, Suite 300
Orlando, FL 32801

You may also reach out to us at Expo@NAVC.com with cancellation requests.

Cancellation and booth reduction requests must be submitted in writing and received no later than February 1, 2019 to be issued a refund less 50% of the booth price. Any cancellation received after February 1, 2019 will not be eligible for a refund.

Important Dates

2019

February 1 Final deadline to confirm your booth space and payment
March 1 Deadline to commit to various sponsorship opportunities
April 1 – May 3 Freeman accepts shipments at regular pricing (8:00 AM – 3:30 PM)
April 29 Place Freeman orders at the best discount rates: Freemanco.com/Store
May 1 NAVC Institute 2019 Exhibitor & Special Guest Lodging Form due
May 19
  • Welcome Reception | Poolside at the Caribe Royale | 6:00 – 8:00 PM
  • Badge Pickup at Registration Desk
  • Booth setup | 4:00 – 6:00 PM
May 20
  • Booth setup | 8:00 – 10:00 AM
  • Expo Hall Opens | 10:00 AM
May 23
  • Expo Hall Closes | 7:00 PM
  • Booth Teardown | 7:30 – 9:30 PM
Exhibitor Hours

Welcome Reception

  • Sunday, May 19, 2019 | 6:00 – 8:00 PM

Setup

  • Sunday, May 19, 2019 | 4:00 – 6:00 PM
  • Monday, May 20, 2019 | 8:00 – 10:00 AM*All Exhibits must be show-ready by 10:00 AM

Exhibit Hours

Monday, May 20, 2019
10:00 – 10:30 AM
12:30 – 1:30 PM
3:30 – 4:00 PM
6:00 – 7:00 PM

Tuesday, May 21, 2019
10:00 – 10:30 AM
12:30 – 1:30 PM
3:30 – 4:00 PM
6:00 – 7:00 PM

Wednesday, May 22, 2019
10:00 – 10:30 AM
12:30 – 1:30 PM
3:30 – 5:00 PM

Thursday, May 24, 2019
10:00 – 10:30 AM
12:30 – 1:30 PM
3:30 – 4:00 PM
6:00 – 7:00 PM

Tear Down
Thursday, May 23, 2019 | 7:30 – 9:30 PM

Note: All exhibits must be cleared no later than Friday, May 24 at 10:00 AM.

Expo Contacts

Expo Operations & Relations Manager
Emily Hodgson | EHodgson@NAVC.com | +1.352.244.3704

Exhibit Sales Manager
Mara Sacasas | MSacasas@NAVC.com | +1.352.244.3730

Vice President of Exhibit Sales & Operations
Manolita Moore | MBMoore@NAVC.com | +1.352.244.3733

Hotel Information
Caribe Royale Orlando All-Suite Hotel and Convention Center
8101 World Center Drive, Orlando, FL 32821 | +1.407.238.8000

Exhibitor Services
Freeman | FreemanOrlandoES@freemanco.com

Senior Client Solutions Manager
Dave Bracewell | Dave.Bracewell@freemanco.com| +1.404.253.6400

Client Development Executive
Stephanie Bartholomew | Stephanie.Bartholomew@freemanco.com | +1.407.816.7935

Audio/Visual
Senior Client Solutions Manager
Dave Haskin | Dave.Haskin@freemanco.com | +1.407.289.5138

Proof of Insurance

All exhibitors MUST provide proof of insurance prior to April 15, 2019. You can send a Certificate of Insurance through your preferred insurance company to Expo@NAVC.com, or you can purchase insurance through the NAVC for $89.

Purchase Insurance
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