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Exhibit at the NAVC Institute

May 19-24, 2019 | Orlando, FL

Consider the many benefits of exhibiting at the NAVC Institute:

  • You’ll reach an audience that’s committed to excellence
  • You can connect personally with veterinary professionals in a smaller, intimate setting
  • Your company’s products and services will be seen repeatedly over multiple days
  • You’re in the spotlight with less competition in this smaller venue

It’s a unique chance to showcase your products and services among the industry’s leading healthcare practitioners and enjoy several days of one-on-one discussions with potential buyers.

Become an Exhibitor Now

Book Hotel (Exhibitors Only)

Attendee quality lead potential for you:

  • 81.15 % have been in practice for 6 years or longer
  • 85.40 % make or have decision recommendation power for
    practice purchases
  • 100 % visited exhibitors for at least 1 hour
  • 88.28 % expressed the enjoyment of having the exhibitors
    present as being very worthwhile
  • 96.85 % would enroll in another NAVC Institute course

Booth Pricing & Terms

Includes 4’ x 8’ booth, (piped and draped with company name), two badges and meals.

  • Institute Exhibitor-only Fee: $1,600.00
  • Hands-on Workshop Sponsor Fee – Presidential Honor Sponsor: $695.00 ($905 discount)
  • Hands-on Workshop Sponsor Fee – High Honors Sponsor: $800.00 ($800 discount)
  • Hands-on Workshop Sponsor Fee – Honor Roll Sponsor: $995 ($605 discount)
  • Core Course Sponsor Booth: Complimentary
  • Course Supporter Booth: $645.00 ($955 discount)
  • Additional Name Badges: $100 per day, per badge. Includes meals for that day in the Institute Lounge (excludes Wednesday and Friday Dinner)
Become an Exhibitor

Cancellation Terms
All cancellation and booth reduction requests must be submitted in writing to:
Manolita Moore
NAVC Institute
622 E. Washington Street, Suite 300
Orlando, FL 32801

You may also reach out to us at Expo@NAVC.com with cancellation requests.

Cancellation and booth reduction requests must be submitted in writing and received no later than February 1, 2019 to be issued a refund less 50% of the booth price. Any cancellation received after February 1, 2019 will not be eligible for a refund.

Expo Hall Rules & Regulations
You’ll find the official NAVC Institute 2019 Exhibitor Rules & Regulations on the updated NAVC Institute Exhibitor Information page in early October. The NAVC reserves the right to close any exhibit that conducts business or solicits in a manner counter to these rules of that infringes on the rights or privileges of other exhibitors or attendees. This means anyone observed soliciting business in the aisles, in public areas or in another company’s booth will be required to leave immediately. Additional penalties apply. Please report any violation to Manolita Moore at MBMoore@NAVC.com

Wire Transfer Routing & Payment Instructions
Remit to:
Eastern States Veterinary Association, Inc
5003 SW 41st Blvd.
Gainesville, FL 32608-49930

Direct to Wire Routing Transit Number:
(RTN/ABA): 066016766

Bank name and address:
Florida Community Bank, N.A.
2631 S. Tamiami Trail, Suite 200
Bonita Springs, FL 34134

Beneficiary account number:
3105699700

Beneficiary:
Eastern States Veterinary Association, Inc.
DBA North American Veterinary Community

For International SWIFT/BIC:
FCBNUS33

For ACH payments, please send to:
Florida Community Bank, N.A.
Account No. 3105699700
Routing No. 066016766

If paying by check, send and make check payable to:
NAVC
Attn: Institute Accounts Receivable
5003 SW 41st Blvd.
Gainesville, FL 32608-49930

Rules & Regulations
Important Dates

2018

  • October – Appointments will be sent out to 2018 exhibitors based on rank
  • November – Registration open to new exhibitors

2019

  • February 1 – Final deadline to confirm your booth space and payment
  • March 1 – Deadline to commit to various sponsorship opportunities
  • April 1-May 3 – Freeman accepts shipments at regular pricing (8:00 AM – 3:30 PM)
  • April 29 – Place Freeman orders at the best discount rates: Freemanco.com/Store
  • May 1 – NAVC Institute 2019 Exhibitor & Special Guest Lodging Form due
  • May 19 – Welcome Reception | Poolside at the Caribe Royale | 6:00 – 8:00 PM
    Badge Pickup at Registration Desk
    Booth setup | 4:00 – 6:00 PM
  • May 20 – Booth setup | 8:00 – 10:00 AM
    Expo Hall Opens | 10:00 AM
  • May 23 – Expo Hall Closes | 7:00 PM
    Booth Teardown | 7:30 – 9:30 PM
Exhibitor Hours

Welcome Reception
Sunday, May 19, 2019 | 6:00 – 8:00 PM

Setup
Sunday, May 19, 2019 | 4:00 – 6:00 PM
Monday, May 20, 2019 | 8:00 – 10:00 AM*
All Exhibits must be show-ready by 10:00 AM

Exhibit Hours

Monday, May 20, 2019
10:00 – 10:30 AM
12:30 – 1:30 PM
3:30 – 4:00 PM
6:00 – 7:00 PM

Tuesday, May 21, 2019
10:00 – 10:30 AM
12:30 – 1:30 PM
3:30 – 4:00 PM
6:00 – 7:00 PM

Wednesday, May 22, 2019
10:00 – 10:30 AM
12:30 – 1:30 PM
3:30 – 5:00 PM

Thursday, May 24, 2019
10:00 – 10:30 AM
12:30 – 1:30 PM
3:30 – 4:00 PM
6:00 – 7:00 PM

Tear Down
Thursday, May 23, 2019 | 7:30 – 9:30 PM

Note: All exhibits must be cleared no later than Friday, May 24 at 10:00 AM.

Expo Contacts

Vice President of Exhibit Sales & Operations
Manolita Moore | MBMoore@NAVC.com | +1.352.244.3733

Exhibit Sales Manager
Mara Sacasas | MSacasas@NAVC.com | +1.352.244.3730

Expo Operations & Relations Manager
Emily Hodgson | EHodgson@NAVC.com | +1.352.244.3704

Hotel Information
Caribe Royale Orlando All-Suite Hotel and Convention Center
8101 World Center Drive, Orlando, FL 32821 | +1.407.238.8000

Exhibitor Services
Freeman | FreemanOrlandoES@freemanco.com

Senior Client Solutions Manager
Dave Bracewell | Dave.Bracewell@freemanco.com| +1.404.253.6400

Client Development Executive
Stephanie Bartholomew | Stephanie.Bartholomew@freemanco.com | +1.407.816.7935

Audio/Visual
Senior Client Solutions Manager
Dave Haskin | Dave.Haskin@freemanco.com | +1.407.289.5138

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