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Exhibit at the NAVC Institute

May 23-28, 2021 | Orlando, FL
Caribe Royale Orlando

The NAVC Institute gives your company the unique opportunity to showcase your products and services among an intimate group of veterinarians, many of whom are decision makers in their practice.

By exhibiting at the NAVC Institute, you’ll experience a number of benefits, including:

  • You’ll reach an audience that’s committed to excellence
  • You can connect personally with veterinary professionals in a smaller, intimate setting
  • Your company’s products and services will be seen repeatedly over multiple days
  • You’re in the spotlight with less competition in this smaller venue
Purchase a Booth View Expo Map
Rules and Regulations

Attendee Quality Lead Potential:

  • 80% have been in practice for 6 years or longer
  • 86% make or have decision recommendation power for
    practice purchases
  • 100% of attendees spent some amount of time with exhibitors
  • 75% of attendees specialize in small-animal care
  • 97% would enroll in another NAVC Institute course

Booth Pricing & Terms
  • Institute booths are priced at $1,895
  • Your booth includes a 10×10 space, 2 allotted booth badges and meals (breakfast, lunch and dinner) each day of the Expo with the exception of Wednesday dinner.

Cancellation Terms

All cancellation and booth reduction requests must be submitted in writing no later than March 1, 2021 to receive a 50% refund (if already paid in full) to:
[email protected].

Important Dates


  • Initial payment (at least 50% non-refundable) is due at time of application.
  • Full payment is due 90 days before the event, or by February 21, 2021.
  • Last day to receive a refund less 50% deposit, March 1, 2021
  • Move-in/Move-out: Sunday, May 23, 2021 from 1:00 pm-6:00 pm.
Exhibitor Hours

We strongly encourage you to be at your booth during these times, as traffic will be at its highest:

  • Monday, May 24, 2021
    • 10:00-10:30 AM
    • 12:30-1:30 PM
    • 3:30-4:00 PM
    • 6:00-7:00 PM
  • Tuesday, May 25, 2021
    • 10:00-10:30 AM
    • 12:30-1:30 PM
    • 3:30-4:00 PM
    • 6:00-7:00 PM
  • Wednesday, May 26, 2021
    • 10:00-10:30 AM
    • 12:30-1:30 PM
    • 3:30-5:00 PM
  • Thursday, May 27, 2021
    • 10:00-10:30 AM
    • 12:30-1:30 PM
    • 3:30-4:00 PM
    • 6:00-7:00 PM
Expo Contacts

Sean O’Neill. | [email protected] | +1.352.244.3702

Mara Sacasas | [email protected] | +1.352.244.3730

Manolita Moore | [email protected] | +1.352.244.3733

Proof of Insurance

All NAVC Exhibitors are required to provide insurance at least 30 days prior to the Event. The following insurance coverage is required:

a) Worker’s Compensation Insurance to the statutory limits;
b) Liability Insurance with limits not less than $1,000,000 each accident;
c) Comprehensive General Liability Insurance with limits not less than $1,000,000 each occurrence;
d) Automobile Liability Insurance coverage for owned, non-owned and hired vehicles;
e) Coverage in an amount sufficient to protect Exhibitor and Exhibitor’s property, goods, wares, merchandise, and any other property against loss, damage, theft, or injury of any nature, and any claims arising from many any activities conducted through the duration of the Event, including move-in, Event days, and move-out days.

All insurance must be provided by an insurance company with Best’s Rating of A, XII or better, which is legally authorized to transact business in the State of Florida. Neither NAVC, nor Caribe Royale, or partnered hotels maintain insurance covering any of Exhibitor’s property. It is solely the responsibility of Exhibitor to obtain such insurance.

The above required policies must name as “Additional Insured”: North American Veterinary Community, Caribe Royale, Freeman and their respective directors, officers, employees, agents, representatives, parent companies, subsidiaries and affiliates and any additional entities as required by Caribe Royale [the “Insured Entities”].

Purchase Insurance
Institute Exhibitor Kit

View the Freeman exhibitor kit for the NAVC Institute.

View Institute Exhibitor Kit
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