Cancellation Policy

SPONSORSHIP PAYMENT TERMS

• Due upon receipt of invoice
• Invoices not paid in full by 1.31.2022 are subject to a 1.5% monthly late fee

CANCELLATION POLICIES

Single Sponsorships/Advertising Under $25,000
Sponsor may cancel the Sponsorship/Advertising Agreement in writing; however, the sponsor agrees to the following refund schedule:

• 91 – 120 days before the first day of the program – 90% Refund
• 61 – 90 days before the first day of the program – 75% Refund
• 31 – 60 days before the first day of the program – 50% Refund
• 30 days or less before the first day of the program – No Refund Single

Sponsorships/Advertising Under $25,000 or Greater
Sponsor may cancel the Sponsorship Agreement in writing; however, the sponsor agrees to the following refund schedule:

• 211 – 240 days before the first day of the program – 75% Refund
• 181 – 210 days before the first day of the program – 50% Refund
• 180 days or less before the first day of the program – No Refund

Signage (produced by our third-party vendor, Freeman)
Once Signage Proposal is signed and accepted, a minimum 80% down payment will be due and payable upon receipt of invoice. Post VMX, a final Invoice will be sent to the sponsor with the balance due (including charges for additional signage purchased during VMX, late fees, updated rigging fees, etc.). Final Signage payment will be due and payable upon receipt of invoice. Sponsor may cancel the Signage Agreement in writing; however, the sponsor agrees to the following refund schedule:

• 91 – 120 days before reserved signage artwork due date (as outlined on Signage Proposal) – 90% Refund
• 61 – 90 days before reserved signage artwork due date (as outlined on Signage Proposal) – 75% Refund
• 60 days or less before reserved signage artwork due date (as outlined on Signage Proposal) – No Refund

CANCELLATION BY NAVC AND VIRTUAL ENVIRONMENT CHANGES

NAVC’s programs are subject to change at any time without prior notice. We reserve the right, in our sole discretion, to cancel any event or the conference as a whole, or switch to a virtual conference or event format, at any time for any reason and without prior notice. In the event we cancel the conference or any program or event at the conference, or if we change the format of the conference or any program or event at the conference to a virtual format, NAVC will notify Sponsor as soon as reasonably practicable. If we cancel the conference as a whole, or cancel certain events sponsored by the Sponsor, the NAVC will discuss with Sponsor either to transfer the sponsorship to a virtual platform, forward the sponsorship funds to the subsequent year’s event, or issue a refund in full. In the event of canceled events, if Sponsor chooses to be refunded in full, the NAVC shall have no further liability of any kind to Sponsor. Further, NAVC cannot guarantee any specific attendee numbers in our conferences, sessions, or sponsored events, and Sponsor will not be entitled to any refund as a result of any reduced attendance. NAVC shall in no event have any liability to Sponsor and shall have no other obligation to Sponsor of any type except as expressly stated in these Policies.

FORCE MAJEURE

NAVC shall have no liability whatsoever if any of our events or programs are delayed, changed, or cancelled at any time due to strikes, lockouts, accidents, fires, floods, severe weather, acts of God, healthcare crisis, epidemics and pandemics as a result of viral or bacterial illnesses, forced shut-downs, emergencies, war, riots, terrorist attacks, any actions constituting a “force majeure,” or any other causes or delays beyond NAVC’s reasonable control, whether similar to or different from the causes above enumerated.