The Great Passport Art Collection

1. THE CONTEST ENTRY PERIODS 

The Passport Program Contest is open between 9:00 AM EST on Sunday, January 26, 2025 and 2:00 PM EST on Wednesday, January 29, 2025 (the “Passport Program Contest Entry Period”) and is sponsored by the VMX (“Sponsor”) and Passport Program sponsors (“Passport Program Contest Exhibitors”). The Daily Prize Giveaway Contest (“Daily Prize Giveaway Contest”) is open between 9:50 AM EST on Sunday, January 26, 2025 and 10:55 AM EST on Wednesday, January 29, 2025, accepting contest entries each day between 9:50 – 10:55 AM EST only (the “Daily Prize Giveaway Contest Entry Period”).

2. ELIGIBILITY

Eligibility to participate in these contests is limited to those Veterinarians, Veterinary Technicians, Veterinary Students, Veterinary Technician Students, Receptionists and Practice Managers who have paid for a VMX 2025 in Orlando. The following are not eligible to participate in these contests: Speakers; VIPs; Moderators; NAVC Institute attendees who received complimentary registration; Exhibitors; employees of sponsors or Exhibitors, their parent, affiliates, subsidiaries, advertising and promotion agencies, their immediate family members and persons living in the same household as said employees. Limit one (1)  Passport Program Contest entry, and four (4) Daily Prize Giveaway Contest entries, one (1) per day, per eligible VMX 2025 registrant as defined above.

To be eligible to win the VMX In-Person Passport Program Contest, a registrant must visit the sponsoring booths in the VMX Expo Hall in Orlando and enter the secret passcode provided by the participating company representative onto his/her paper Passport for all of the sponsoring booths in the Expo Hall. Each person can only win once and he/she must enter the passcodes on their paper Passport from all participating booths to qualify. Records will not be cleared after the daily drawings, nor will they be cleared at the end of each day. Once attendees visit and collect their Passport codes for all of the Passport locations, they are eligible for every day’s drawing until they win or the Passport Program Contest Entry Period expires.

To be eligible to win the Daily Prize Giveaway Contest, each person must visit and have his/her badge scanned at two (2) Exhibitor booths in the Expo Hall at the in-person VMX event in Orlando. Each registrant can only win once. Records will be cleared after the daily drawings at the end of each day. Each registrant must rescan his/her badge each day to be entered into that day’s drawing.

This promotion is open only to persons who are at least eighteen years old at the time of entry. Entries are limited to individuals or groups. There is ONE grand prize. If there is a winning entrant that is comprised of a team, the NAVC will assume no responsibility in determining the recipient of a prize won by a group or team. The prize will be awarded to the person who registered the account. Commercial enterprises and business entities are not eligible. All persons who are ineligible to participate in accordance with the Federal Communications Commission’s rules relating to the E-rate program, but are selected as prize winners, cannot win. CONTEST IS VOID IN OTHER STATES AND COUNTRIES WHERE VOIDED AND PROHIBITED BY LAW. 

3. CONTEST ENTRY 

To enter the Passport Program Contest, eligible registrants must acquire a paper Passport, distributed at VMX 2025 registration desk in the official VMX document bag, and obtain passcodes from all sponsoring Exhibitors’ booths at the Expo Hall. To enter, registrants must complete their Passport and submit their paper Passport, with all data fields complete to the VMX Information Desk Passport dropbox.

To enter the Daily Prize Giveaway Contest, eligible registrants must have their badge scanned at the location of at least two (2) Exhibitor booths at the Expo Hall. To enter, registrants may scan their badges at any Exhibitor’s booth that has a scanner. Badges must be scanned between 9:50 – 10:55 AM on a day within the Daily Prize Giveaway Contest Entry Period to be eligible to win.

Entry into one contest does not constitute entry into another contest. Registrants must complete entry for the Passport Program Contest and Daily Prize Giveaway Contest separately to be eligible to win either contest.

4. WINNER SELECTION 

All winning entries for the Passport Program Contest prizes and Daily Prize Giveaway Contest giveaways are selected by a random drawing of all eligible entries submitted for the given contest during the Passport Program Contest Entry Period and Daily Prize Giveaway Contest Entry Period, respectively. Prize winners from VMX in Orlando will be chosen by pooling all complete Passports from the Expo Hall and drawing one (1) winner for each prize. Daily Prize Giveaway Contest winners will be drawn via booth scan data. Daily Prize Giveaway Contest prizes will be awarded each day. Eligible entries for Passport Program Contest and Daily Prize Giveaway Contest must be received within the Passport Program Contest Entry Period and Daily Prize Giveaway Contest Entry Period, respectively. Each Passport Program Contest and each Daily Prize Giveaway Contest winner’s eligibility will be verified, and winners will be contacted via email notification of prize award, delivery and NAVC contact person information. 

PLEASE NOTE: Any entry that is missing complete contact information will be disqualified from winning prizes. Please fill in ALL contact information for eligibility.

5. GENERAL CONDITIONS 

By entering this promotion, participants agree to be bound by these official rules. Winners who do not abide by all rules outlined in this document will forfeit their prize. The decisions of the Sponsor and its promotional agencies shall be final on all matters pertaining to this contest. Winners are responsible for sales tax on the prize(s) awarded, as well as any income taxes associated with the prize.

Entrants and prize winner(s) also agree to release sponsor and its subsidiaries, affiliates, divisions, advertising and promotion, fulfillment and/or judging agencies, related entities from any and all liability for any loss, harm, damages, costs or expenses, including without limitation property damages, personal injury and/or death arising out of participating in this promotion, or the acceptance, possession, use or misuse of any prize and claims based on publicity rights, defamation or invasion of privacy and merchandise delivery; and consent to the use of their names, voices, pictures, and likenesses for advertising and promotional purposes in any medium throughout the world in perpetuity without additional compensation unless prohibited by law. Sponsor reserves the right to prohibit any entrant from participating in the promotion if, at their sole discretion, sponsor finds such entrant to be tampering with the entry process or the operation of the promotion, or if such entrant repeatedly shows a disregard for, or attempts to, circumvent these Rules, or acts: (a) in a manner the sponsor determines to be not fair or equitable; (b) with an intent to annoy, threaten or harass any other entrant the sponsor; or (c) in any other disruptive manner. Any failure by the sponsor to enforce any of these Rules shall not constitute a waiver of such Rules.

In the event that under your employer’s policies you are not permitted to accept the prizes awarded in this promotion, your entry will be deemed to be made on behalf of your employer provided your employer assumes the tax obligations associated with the prize and other relevant rules.

Except where prohibited by law, acceptance of a prize by a winner constitutes that winner’s permission to the Sponsor and Sponsor’s promotional agencies to use, publish and copyright materials containing the winner’s name, clinic name, photos and city/state, without further compensation, for publicity purposes relating to the contest. No contest entry information will be sold or exchanged to a third party. Neither Sponsor nor its promotional agencies are responsible for and cannot be held liable for (i) lost, illegible, incomplete, misdirected, damaged or late entries, error, omission, interruption, deletion, defect, or delay in operation or transmission, communications line failure; theft or destruction of or unauthorized access to promotion entries or entry forms; or alteration of entries or entry forms (ii) any condition caused by events beyond the control of the Sponsor which may cause this contest to be disrupted or corrupted, (iii) any losses or damages of any kind resulting from or arising out participation in this contest or the acceptance or use of any prize awarded in connection with this contest, or (iv) any printing or typographical errors in any materials associated with this contest.

6. PASSPORT & DAILY WINNER LIST 

The list of Passport Program Contest winners can be requested after February 15, 2025 by writing to the North American Veterinary Conference, Passport Prize Contest, 5003 SW 41st Blvd, Gainesville, FL 32608. VMX is a registered trademark of Eastern States Veterinary Association, Inc., All rights reserved. 

7. DELIVERY OF PRIZES 

Prizes will be emailed to the winner or available for pick-up from the NAVC Information Desk location on-site at VMX. Other prizes, including those not picked up on-site, will be mailed by February 15, 2025 from the NAVC Office, 5003 SW 41st Blvd, Gainesville, FL 32608. Phone: +1.352.244.3719, Contact: Danna Griffin.

If a prize has not been claimed by February 15, 2025, that prize will be forfeited.

These rules are subject to change at the Sponsor’s discretion without immediate notification of the public and contest participants.

VOID WHERE PROHIBITED BY LAW.